7 min. read


What is a Backlog?

What is a Backlog?



A backlog is a collection of tasks or user stories that need to be completed in an application. A backlog aims to ensure that all necessary work is identified and tracked. The development team can prioritize and complete the most critical tasks first.

A backlog can be organized in any way that makes sense for a particular project roadmap. Some teams prefer to organize tasks by priority, while others group them by category or type. It's essential to understand the specific needs of your project and your team to create an effective backlog.

The best way to populate a backlog is to start with the user stories that have already been created for the project. These can be added to the backlog as they are completed to be tracked and monitored. As new user stories are created, they can also be added to the backlog.

It's important to keep the backlog up-to-date as the project progresses. It means regularly reviewing and updating it with new tasks and stories as they are identified. The development team should also review the backlog regularly to ensure they know all the tasks that need to be completed.

The development team can also use the backlog to help prioritize their work. The most important tasks should be at the top of the list to be completed as quickly as possible. Tasks that are lower on the list can be delayed or put on hold if necessary.

A backlog is a crucial tool for managing a project. Using it effectively ensures that all the tasks necessary for completing the project are identified and tracked.

The backlog can also help to ensure that all stakeholders are aware of the project's status. By including tasks that need to be completed by specific stakeholders, you can keep everyone informed of what still needs to be done. It can help to avoid any surprises down the road. Creating a backlog is an essential part of managing a project. It helps ensure that all the tasks necessary for completing the project are identified and tracked. Using the backlog effectively will help to ensure that the project is completed on time and within budget.

Why is it important when using Agile?

The backlog is an integral part of any Agile project. It helps to ensure that all necessary tasks are identified and tracked. Additionally, the backlog can help to keep stakeholders informed about the project's status and what still needs to be done. It can help avoid surprises down the road.

When using Agile, it is important to keep track of all tasks in the backlog. It will help ensure that the project stays on track and is completed on time. Additionally, the backlog can be used to communicate with stakeholders about the project's progress.

What is the purpose of a Backlog?

Sprint process schema

A backlog is a tool used in Agile project management. Its purpose is to identify and track all tasks that need to be done to complete the project.

What goes into a Backlog?

The contents of a backlog vary from project to project. However, most backlogs will include at least the following:

  • Tasks that need to be completed
  • Estimated timeframes for completing each task
  • Who is responsible for completing each task.

How is a Backlog used?

A backlog is used with Agile techniques such as Scrum or Kanban. It helps ensure that all tasks are identified and tracked and that each task is assigned to the appropriate individual. The backlog is also used as a communication tool between the project team and stakeholders. It can be used to show the progress of the project and any issues or impediments that have arisen.

Creating a Backlog

There are a few steps that should be followed when creating a backlog:

  • The planning meeting creates a project description that includes the following: objectives, goals, and desired outcomes.
  • Determine the activities necessary to meet those goals.
  • Calculate the amount of time that it will take to complete each activity.
  • Assign each activity to its individual members on the project team.
  • Assign significance to the tasks in terms of importance.
  • As the project progresses, maintain the backlog and update it as necessary.

Backlog items can be updated regularly , or they may be updated as needed to reflect changes in the project scope or timeline. Keeping stakeholders informed about the project's progress and status is critical, and the backlog is an excellent method.

Benefits of using a Backlog

The advantages of using a backlog are many:

  • It helps to guarantee that no tasks are overlooked.
  • It makes it easier to calculate how long things will take.
  • It allows team members to manage their work schedules better.
  • It provides a mechanism for keeping track of development and detecting any possible issues.
  • It assists in keeping all stakeholders informed on the project's progress.

You may use it to guarantee that your project runs properly and on schedule.

What is a Product Backlog?

A product development backlog is a prioritized to-do list of chores or features that must be completed to launch a new product or upgrade an existing one. It may be used by product managers, developers, and other stakeholders to track the project's progress and make decisions about what tasks should be worked on next.

The product backlog is commonly managed with a tool such as Trello, Asana, Jira, Pivotal Tracker, or Excel.

How do I prioritize tasks in my Product Backlog?


The value of a product backlog item is generally used to determine its importance. High-priority tasks will have the most impact on the product's success. The product backlog may be prioritized in a variety of ways:

  • Business value
  • Risk
  • Urgency
  • Complexity.

What is a Sprint Backlog?

A sprint backlog is a list of tasks that must be completed during the next sprint. The product and sprint backlogs are frequently kept in the same application.

In Agile, the tasks in the sprint backlog are prioritized mainly by their business value and risk. High-priority activities have a greater potential to influence the product's success. The sprint burn-down is updated every day during the sprint. It allows the team to track their progress and judge which tasks should be tackled next.

Sprint planning is a crucial component of a Scrum. It ensures that the team works on the most important tasks and that they can measure their progress.

Why is it important to manage your Backlog?

It's also important to note that a software development project isn't limited to only one sprint. Projects with many sprints can move forward, even if the team does not have enough time in each particular week for every task within the project to be completed. It may allow you to visit more places and experience more things within a shorter period than usual. However, it's not uncommon that individual tasks require more time than those without them because of this Agile approach.

Without a competent method to manage your backlog, you may expect that your project will fall behind schedule. It might be expensive and have an adverse impact on your product's success.

How can you manage your Backlog?

There are a few various ways to keep track of your backlog. One option is to utilize a program like Trello or Asana, which includes features for managing lists and cards.

A popular approach to handle your backlog management is to utilize a project management tool like Jira. Jira is a project management software ideal for keeping track of and managing your work. It has several features that make it simple to keep tabs on your activities and accomplishments.

A Kanban board is a popular approach. This board form generates a visual illustration of the tasks that need to be completed. It may be useful to see where each activity is completed and how much work remains.

A Scrum board, for example, is another popular approach. The Scrum board has distinct columns that represent the various phases of the task, such as To Do, In Progress, and Done. This form of board aids in the tracking of team activities.

 Scrum Board

Finally, you may use a spreadsheet to manage your backlog. It might be as simple as an Excel sheet or as complex as a Google Sheet. It can be a fantastic method to keep track of your tasks and ensure that you're making progress.

It is critical to choose a method for managing the backlog that works best for you and your team. It would help if you also made careful to check your list regularly so that you can modify your priorities as needed.


The backlog is an essential part of the Scrum process. It allows you to keep track of all the tasks that need to be completed and ensures that everyone on the team knows what needs to be done. Using a backlog ensures that your team is always making progress and nothing falls through the cracks.

About the author
Peter Koffer - Chief Technology Officer

With 13 years of experience in the IT industry and in-depth technical training, Peter could not be anything but our CTO. He had contact with every possible architecture and helped create many solutions for large and small companies. His daily duties include managing clients' projects, consulting on technical issues, and managing a team of highly qualified developers.

Piotr Koffer

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